Features

Built for the way contractors actually work

Every feature in Best Estimator was designed with home service professionals in mind. No bloat, no learning curve — just the tools you need to estimate faster and close more jobs.

Core

Two-step estimate builder

Start each estimate with a guided questionnaire about the project — ceiling height, materials, finishes, accessories. Then select line items from your costbook. Dynamic pricing rules adjust costs automatically based on your answers.

  • Step A: Project questionnaire with configurable options
  • Step B: Item selection from your custom costbook
  • Automatic pricing adjustments via rules engine
  • Good / Better / Best tiered product selection
Step A Step B Review
Standard
Premium
Custom
Chrome
Brushed Nickel
Matte Black
Proposals

Branded PDF proposals & contracts

Generate professional, multi-page PDFs with your company logo, cover image, itemized pricing, tax calculations, and terms. Customers see a polished proposal — not a spreadsheet.

  • Cover page with company branding
  • Itemized line items by category
  • Tax calculations & custom labels
  • Contract with digital signature support
  • Photo attachments with multiple layouts
Estimate #BE-2847
Shower Base — Acrylic $1,240
Wall Panels — Premium Tile $2,860
Hardware — Chrome Finish $485
Labor — Installation $3,200
Total $7,785
Costbook

Your pricing, your way

Import your materials, labor rates, equipment, and subcontractor costs via CSV — or build your costbook visually with our drag-and-drop editor. Organize items into categories with multi-level grouping.

  • CSV import or visual costbook editor
  • 5-level category hierarchy
  • Multiple price components (material, labor, equipment)
  • Waste factor and default quantity settings
  • Syncs automatically to the iPad app
Materials
Wall Panels
Acrylic Standard — $420
Tile Premium — $860
Hardware
Chrome Finish — $245
Labor
Installation — $85/hr
AI-Powered

Smart pricing rules

Set up conditional pricing rules that automatically adjust item costs based on project specifications. Or let AI suggest rules for you — just describe what you want in plain English.

  • Condition-based price adjustments
  • Percentage or flat-dollar modifiers
  • AI-generated rules from plain English descriptions
  • Conflict detection and recommendations
IF Ceiling Height = 9ft+
THEN add 15% to Wall Panels
IF Hardware = Matte Black
THEN add $120 to Hardware
AI can generate these rules from a description
Collaboration

Team management & cloud sync

Invite your sales reps and estimators. Everyone uses the same costbook and company settings. Changes sync automatically — even when someone's offline.

  • Role-based access (Owner, Admin, Member)
  • Invite team members with one click
  • Bidirectional cloud sync
  • Offline-first — works without internet
  • Estimate dashboard across the team
JR
Jason Rivera
Owner
SM
Sarah Mitchell
Admin
TK
Tom Kim
Member
Workflow

Email, approve, sign — done

Email branded estimates directly to your customers. They can view, approve, or decline from a simple link. Once approved, generate a contract with digital signatures — all without leaving the app.

  • One-tap email delivery
  • Customer approve/decline via link (no login needed)
  • Real-time status tracking on your dashboard
  • Contract generation with signature blocks
  • Payment scheduling with down payment options
Estimate Created Feb 5, 2026
Emailed to Customer Feb 5, 2026
Customer Approved Feb 7, 2026
Contract Signed Pending
Best Estimator app icon

Now available on iPad

Download Best Estimator from the App Store and start building professional estimates on your iPad.

Download on the App Store

See it in action

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